What spreadsheets do well
A simple sheet can track load number, truck, broker, pickup and delivery dates, agreed rate, and basic profit estimates. Keep using it while that meets your needs.
If you manage one or a few trucks, you may not need a complicated TMS. You do need one reliable place to see what is booked, what needs attention, and which paperwork is still missing.
Where a spreadsheet becomes difficult
The same load can generate rate confirmations, revised confirmations, appointment changes, driver calls, lumper receipts, and signed PODs. Those details are hard to reconcile across separate files and messages.
Signs you may need a shared workspace
You regularly chase PODs, lose track of a revised appointment, duplicate updates, or ask a second dispatcher to reconstruct a load from messages.
What to compare before switching
Test how quickly you can create a load, attach an RC, update appointments, add the BOL or POD, and retrieve documents. Check mobile usability and whether the free tier covers your real workflow.
A low-risk migration
Do not move your full dispatch history on day one. Start one upcoming real load in both your sheet and LoadKit. Compare the follow-up effort through delivery and closeout.
Try it without a subscription
LoadKit has a $0 Free plan. Begin with one load and decide whether a central record reduces your daily document-chasing; paid plans add collaboration and deeper workflow features.
Frequently asked questions
Straight answers for carriers comparing dispatch workflows.
Can I manage trucking loads with Excel or Google Sheets?
Yes. A spreadsheet can work well for straightforward load tracking, particularly when one person manages a limited number of loads.
When should a small carrier switch from a spreadsheet?
Consider software when document collection, changes to appointments, and collaboration create repeated follow-up or data-entry errors.
Do I need to import all my old loads?
No. A simple trial is to manage one new load from rate confirmation to proof of delivery, then compare against your current process.
Is LoadKit free to start?
Yes. LoadKit offers a Free plan with basic load management; collaboration and advanced features depend on the plan.
Does LoadKit automatically book freight?
No. LoadKit organizes dispatch execution and paperwork; it does not automatically book freight on your behalf.